For Bihar STET Computer Science, MS PowerPoint is an important topic under Computer Applications / Office Automation. Questions are generally based on basic features, commands, views, slides, formatting, animations, transitions and presentation shortcuts.

1. What is Microsoft PowerPoint?

Microsoft PowerPoint is presentation software developed by Microsoft. It is used to create and display slide-based presentations containing text, images, tables, charts, audio, video and other objects.

Important Points

• PowerPoint is a presentation program.
• A presentation consists of multiple slides.
• PowerPoint files generally use the .pptx extension in modern versions.
• Older PowerPoint versions commonly used .ppt.
• PowerPoint is included in Microsoft Office / Microsoft 365.

2. Important PowerPoint Terms

3. PowerPoint File Extensions

.pptx

Default presentation format in modern PowerPoint.

.ppt

Presentation format associated with older PowerPoint versions.

.ppsx

PowerPoint Show file that opens directly as a slideshow.

.potx

PowerPoint Template file.

.pdf

A presentation can also be exported/saved as PDF.

Exam Point:
.pptx is the standard PowerPoint presentation file extension in modern versions.

4. Creating a New Presentation

A new presentation can be created using:

File → New

or the keyboard shortcut:

Ctrl + N

A presentation can be created from:

• Blank Presentation
• Template
• Existing presentation

5. Important PowerPoint Views

PowerPoint provides different views for creating and presenting slides.

Normal View

Used for creating and editing individual slides.

Slide Sorter View

Displays multiple slides together in thumbnail form. It is useful for:

• Rearranging slides
• Copying slides
• Deleting slides
• Reviewing the presentation sequence

Reading View

Displays the presentation in a window for viewing.

Slide Show View

Displays the presentation as an actual slideshow.

Notes Page View

Used to work with speaker notes.

6. Slide Layout

A slide layout determines how placeholders are arranged on a slide.

Common layouts include:

• Title Slide
• Title and Content
• Section Header
• Two Content
• Comparison
• Title Only
• Blank

Exam Question:
Which feature determines the arrangement of placeholders on a slide?

Answer: Slide Layout

7. Adding a New Slide

To insert a new slide:

Home → New Slide

Keyboard shortcut:

Ctrl + M

Important Shortcut

Ctrl + M = New Slide

8. Duplicate a Slide

A slide can be duplicated using:

Ctrl + D

This shortcut can also duplicate selected objects.

9. Deleting a Slide

Select the slide and press:

Delete

10. PowerPoint Themes

A Theme provides a coordinated combination of:

• Fonts
• Colours
• Background styles
• Effects

Themes help maintain a consistent appearance throughout the presentation.

11. Animation

Animation refers to visual effects applied to objects within a slide.

Examples:

• Text
• Images
• Shapes
• Charts

Animation categories include:

Entrance

Object enters the slide.

Emphasis

Draws attention to an existing object.

Exit

Object leaves the slide.

Motion Paths

Moves an object along a specified path.

Remember:

Animation = Object effect

12. Slide Transition

A transition is the visual effect that occurs when moving from one slide to another.

Examples include:

• Fade
• Push
• Wipe
• Split
• Morph, depending on the PowerPoint version

Remember:

Transition = Slide-to-slide effect

Difference Between Animation and Transition

13. Inserting Pictures

Pictures can be inserted using:

Insert → Pictures

PowerPoint allows users to add images to slides and modify them using various picture-formatting tools.

14. Inserting Shapes

PowerPoint provides various shapes such as:

• Rectangle
• Circle
• Arrow
• Line
• Flowchart shapes
• Callouts

Path:

Insert → Shapes

15. Tables in PowerPoint

Tables can be inserted using:

Insert → Table

Tables are useful for presenting structured information.

16. Charts

PowerPoint can insert different types of charts, including:

• Column
• Bar
• Line
• Pie
• Area
• Scatter

Path:

Insert → Chart

17. SmartArt

SmartArt is used to represent information graphically.

It can be used for:

• Processes
• Hierarchies
• Cycles
• Relationships
• Lists

Path:

Insert → SmartArt

18. Audio and Video

PowerPoint presentations can contain multimedia elements such as:

• Audio
• Video

These can be inserted through the Insert tab.

Multimedia can make presentations more interactive and informative.

19. Slide Master

Slide Master controls common design and formatting elements across multiple slides.

It can be used to control:

• Fonts
• Colours
• Background
• Logos
• Placeholder positioning
• Common layouts

Exam Point:
If you want to make a common design change to many slides at once, Slide Master is an important feature.

20. Header and Footer

PowerPoint allows users to add information such as:

• Date and time
• Slide number
• Footer text

This can be useful for adding consistent information across slides.

21. Speaker Notes

Speaker Notes contain additional information that helps the presenter during a presentation.

Notes are generally not intended to appear as the main content of the slide during the presentation.

22. Slide Show

To start the slideshow from the beginning:

F5

To start the slideshow from the currently selected slide:

Shift + F5

Very Important for Bihar STET:

• F5 → Start slideshow from beginning
• Shift + F5 → Start from current slide

23. Important PowerPoint Keyboard Shortcuts

24. PowerPoint Printing

PowerPoint provides different printing options, including:

• Full-page slides
• Notes pages
• Outline
• Handouts

Handouts allow multiple slides to be printed on a single page.

25. PowerPoint Important One-Liners

• PowerPoint is a presentation software.
• A PowerPoint presentation is made up of slides.
• Modern PowerPoint presentation extension = .pptx.
• New Slide shortcut = Ctrl + M.
• Start slideshow = F5.
• Start slideshow from current slide = Shift + F5.
• Slide-to-slide effect = Transition.
• Object effect = Animation.
• Common slide formatting = Slide Master.
• Multiple-slide arrangement view = Slide Sorter.
• Graphical representation of information = SmartArt.
• Speaker information can be added using Notes.
• PowerPoint can include text, images, tables, charts, audio and video.

Bihar STET Computer Science – Practice MCQs

1. MS PowerPoint is primarily used for:

A. Database management
B. Presentation creation
C. Web browsing
D. Operating system management

Answer: B. Presentation creation

2. The default extension of a modern PowerPoint presentation is:

A. .docx
B. .xlsx
C. .pptx
D. .txt

Answer: C. .pptx

3. Which shortcut is used to insert a new slide?

A. Ctrl + N
B. Ctrl + M
C. Ctrl + S
D. Ctrl + L

Answer: B. Ctrl + M

4. Which view displays multiple slides as thumbnails?

A. Normal View
B. Slide Sorter View
C. Reading View
D. Notes View

Answer: B. Slide Sorter View

5. Which key starts a PowerPoint presentation from the beginning?

A. F1
B. F2
C. F5
D. F12

Answer: C. F5

6. Which shortcut starts a slideshow from the current slide?

A. Ctrl + F5
B. Shift + F5
C. Alt + F5
D. Ctrl + M

Answer: B. Shift + F5

7. An effect applied to an object within a slide is called:

A. Transition
B. Animation
C. Theme
D. Layout

Answer: B. Animation

8. An effect used when moving from one slide to another is:

A. Animation
B. Transition
C. Formatting
D. Template

Answer: B. Transition

9. Which feature is used to maintain common formatting across slides?

A. Slide Master
B. Slide Sorter
C. WordArt
D. Clipboard

Answer: A. Slide Master

10. Which feature is used to create graphical representations of information?

A. SmartArt
B. Clipboard
C. Header
D. Footer

Answer: A. SmartArt

11. Which tab is generally used to insert pictures?

A. Review
B. Insert
C. View
D. Design

Answer: B. Insert

12. Which shortcut is used to save a presentation?

A. Ctrl + P
B. Ctrl + S
C. Ctrl + O
D. Ctrl + E

Answer: B. Ctrl + S

13. Which view is most useful for rearranging slides?

A. Slide Sorter
B. Reading View
C. Notes Page
D. Normal View

Answer: A. Slide Sorter

14. A PowerPoint presentation can contain:

A. Text only
B. Images only
C. Text, images, audio, video and charts
D. Numbers only

Answer: C. Text, images, audio, video and charts

15. Which option is used to add speaker information?

A. Notes
B. Themes
C. Transitions
D. Layout

Answer: A. Notes

16. Which file extension is associated with a PowerPoint Show?

A. .ppsx
B. .xlsx
C. .docx
D. .accdb

Answer: A. .ppsx

17. Which option controls the arrangement of placeholders on a slide?

A. Theme
B. Slide Layout
C. Animation
D. Transition

Answer: B. Slide Layout

18. Which command is used to create a duplicate of a selected slide/object?

A. Ctrl + D
B. Ctrl + E
C. Ctrl + R
D. Ctrl + T

Answer: A. Ctrl + D

19. Which feature provides coordinated fonts, colours and effects?

A. Theme
B. Notes
C. Animation
D. Slide Sorter

Answer: A. Theme

20. Which key is generally used to exit Slide Show mode?

A. Enter
B. Space
C. Esc
D. Tab

Answer: C. Esc